How to Terminate an Employee

Terminating an employee in Province Payroll is straightforward and takes less than a minute.

⚠️ Note: As of July 2025, Province does not generate or submit Records of Employment (ROEs) to Service Canada. You are responsible for completing and filing the ROE manually after terminating an employee.

✍️ Steps to Terminate an Employee

  1. Go to the employee's profile.

  2. Scroll to the Employment Periods section.

  3. Click the "Terminate" button.

  4. On the termination form, enter:

    • Termination Date (required) – The last day the employee worked.

    • Termination Reason (required) – Choose from the provided list.

    • Comment (optional) – Add any internal notes.

  5. Click Save.

Once saved:

  • The employee’s current wage will be closed.

  • Their employment period will be marked with an end date.

  • The employee will be excluded from future pay runs.

Need to bring an employee back? See: How to Rehire an Employee