Running Payroll
The Pay Runs page lists all payrolls that have been processed in Province. It’s your control centre for reviewing past payrolls and creating new ones.
📋 Viewing Pay Runs
Click New Pay Run to start a new payroll.
Note: You can only have one open Pay Run at a time.
On this page you’ll see a list of all historic Pay Runs, including their status.
Under the Actions column, click Show to view details.
If a Pay Run has the status of Open, that means it hasn’t been approved yet—and you can still delete it if needed.
✅ Reviewing and Approving a Pay Run
At the top of the Pay Run page, you'll see the pay run status (Open or Approved), along with the start date, end date, and pay date.
Approving a pay run is a two-step process: Prepare, then Review & Approve.
Step 1 — Prepare Your Payroll
The employee card is the centre of the preparation screen. Each employee is displayed with their own card, and all the tools you need to enter pay details are right there.
A Note About Scheduled & Salaried Employees
Earnings for salaried employees and hourly employees with a set schedule are created automatically. Their regular hours come from the wage you already set — no action needed.
Add Hours, Dollars, or Deductions
For employees who worked different hours, took time off, or earned a bonus, use the buttons directly on the employee card:
- + Regular Hours
- + Other Hours
- + Dollars
- + Deduction
A modal will open for each type so you can enter the details. As you make changes, you'll see them reflected on the employee card right away.
Smart Checks
At the bottom of the screen, Province will display Smart Checks. If we spot something in your payroll that doesn't look right — like missing hours or zero net pay — a tile will appear to help you address the issue before moving forward.
When everything looks good, click Continue to Review.
Step 2 — Review & Approve
The Review screen gives you a full picture of your payroll before anything is finalized:
A payroll summary at the top
A table breaking down each employee's pay (hours, gross pay, taxes withheld)
Smart Checks re-appear, including a Payroll Amount Comparison so you can validate against prior periods
Nothing is committed to your business until you click the button below. When you're satisfied, click Approve Pay Run.
After Approval
You'll be redirected to the approved Pay Run screen, which includes a Payroll Summary at the top of the page.
Below the Payroll Summary you will see the Employee Payments section.
In the Employee Payments section, click your bank to log in and transfer each employee's amount. Once the transfer is complete, mark the employee as Paid.
Pay stubs are automatically emailed to employees on the Pay Date. Want to send them right away? Click Email Paystub to send instantly.
Pay stubs are automatically emailed to employees on the Pay Date. Want to send them right away? Click Email Paystub to send instantly.
