Viewing and Managing Payments

The Payments page shows a list of all payment records in your business, including payroll payments to employees and CRA tax remittances.

Province will also email you when a payment is coming due:

  • Employee payments: You’ll get an email reminder when the payment is due in less than 2 business days.

  • CRA tax remittances: You’ll be notified when the payment is due in less than 7 business days.

⚠️ While 7 days may seem early, CRA requires pre-authorized debit payments to be scheduled 5 business days before the actual due date. We're giving you a 2-day buffer to make sure you have time to act.

These reminders are designed to help you stay compliant and avoid late payments.

✅ Recording a Payment

This page is where you’ll mark each payment as complete.

For each payment record, follow these steps:

  1. Check the “Paid” box – This tells Province the payment has been made.

  2. Select the Payment Method – Choose how the payment was made (e.g. EFT, manual, cheque).

  3. Add a Note – Optionally include details like a confirmation number, reference, or internal comment.

  4. Click “Save” – This updates the record and locks in your payment details.

You can also click “Show” to view full details for any payment.

📄 Payment Record Details

Clicking “Show” on a payment takes you to the full Payment Record Detail page. This page shows:

  • Payment Date – When the payment is due or was made

  • Payment Type – Employee payment or tax remittance

  • Payee – The recipient (e.g. employee or CRA)

  • Amount – The total amount to be paid

  • Payment Method – How the payment was made (if selected)

  • Paid? – Whether the payment has been marked as completed

  • Notes – Any comments you’ve added (e.g. confirmation numbers)

📊 Pay Run Records Linked to This Payment

Below the payment details, you’ll see a breakdown of the pay run records that contribute to this payment. This is useful for verifying exactly where the amount came from.

For each record, you’ll see:

  • The Pay Run ID and Pay Date

  • The Employee’s name

  • A breakdown of taxes and contributions (Federal/Provincial Tax, CPP, EI, etc.)

This section gives full transparency into how the payment amount was calculated.

🇨🇦 CRA Remittance Guide (For Tax Payments)

If the payment is a CRA tax remittance, you’ll see a step-by-step CRA Remittance Guide below the table. This guide mirrors the CRA’s payment flow and is designed to:

  • Show exactly what amounts to enter into each CRA field

  • Help you complete the payment correctly, with no guesswork

There’s no need to dig through reports—the guide provides everything you need, in the order the CRA asks for it.

After approval:

  • Pay stubs are automatically emailed to employees on the Pay Date. Want to send them right away? Just click Email Paystub to send instantly.

  • Payment Tracking records to Employees and the CRA are created and available in the Payments page.